Information Technology Services
Microsoft Outlook 2007 for Windows
Outlook 2007 Introduction Sheet
Click on the heading above to download a 2 page PDF document that introduces Outlook 2007 to Bethel.
The links below are step by step articles that are a part of the Bethel Knowledge Base Library concerning the following categories:
--Calendar
--Palm
Sending:
Can I send an email to all of my students as a distribution list?
Bethel automatically creates distribution lists for each class. This article explains how to use this function properly.
How Do I
Configure Out of Office Reply for Outlook 2007?
Users may
want to notify people attempting to contact them when they will be
absent from work. The Out of Office Reply will send a reply to any
messages sent to the users email address, letting people know they are
out of the office with a brief message. Be sure to consult the Away/Out
of Office Message Policy before creating a away message.
How do I
show the From field in Outlook 2007?
In Outlook it is
possible to change where an email is sent from. One may wish to do this
if the email needs to be sent from a specific department, or if an
individual is sending an email for a supervisor. To change what email
address appears in the "from" box, follow the instructions in this
article.
A Quick Way to Address Email in Outlook 2007
Using
the Check Names feature is a fast way to add a
recipient to your email. By using this feature, you can verify that the
name or email address you typed into the To field is a correct Bethel
address as listed in the Bethel directory.
Receiving:
How do I mark messages in Deleted Items as read in
Outlook 2007?
When you delete an email before opening it in
Outlook, it will be sent to the Deleted Items folder. Because the
message was never opened, a number will appear in brackets next to the
Deleted Items folder indicating the number of unread messages in that
folder. This article explains how to mark all of those messages as read.
How do I view complete headers in Outlook 2007?The purpose of this article is to help users on a Windows machine view complete headers using Outlook 2007.
Sharing:
How do I add a shared exchange account in Outlook 2007?
This article gives steps on how to add an account one you have been granted permissions to see it.
How Do I
Share a Folder in Outlook 2007?
Outlook users with an
exchange account are able to share their folders such as calendar,
contacts, inbox, or tasks with other Outlook users also using the
exchange server. (Please remember that this is for user mailboxes not
for shared mailboxes)
Settings:
How do I set up a delivery or read receipt for a message
in Outlook 2007?
When sending an email, you can choose to
have a message
sent back to you once the recipient has received the email and
once he or she has opened it. These are called delivery and read
receipts and this article explains how to set them up for an individual
message.
How do I
Force Spell Checking on Email I'm Sending in Outlook 2007?
You
may want to ensure everything in your email is spelled correctly before
sending. You can select a setting Outlook that will not allow you to
send an email without pulling up spell check. You will need to make
corrections to every misspelled word before the email will send.
How Do I
Add a Signature to My Emails in Outlook 2007?
Many people
choose to have a personalized "signature" appear at the conclusion of
every email so that they may share additional contact information or
just an interesting tidbit of information. To add a signature to emails
in Outlook 2007 use the following article as a guide.
How do I compose and read email in HTML in Outlook 2007?
Outlook
is often set to view and compose emails in Plain Text by default. It
may be configured to use HTML for viewing and composing email.
How can I receive delivery and read receipts by default
in Outlook 2007?
You can receive delivery and read receipts
that notify
you once a recipient has received or opened an email. You can either
apply these settings to individual messages or by default to all
messages that are sent out. This article explains how to request
delivery and read receipts by default for every message you send.
Attachments:
How do I save an Attachment in Outlook?
You
may want to save an attachment to your computer from an email so that
you can edit it. Instructions for doing so in Outlook are detailed in
this article.
How do I attach files, business cards, or other items to
an email in Outlook 2007?
This article explains how to share
different kinds of items by attaching
them to email in Outlook 2007. You can attach a normal file to your
email,
another Outlook item, such as an event in your Calendar, or you can
attach an electronic business card.
Deleted Items:
How Do I Empty the Deleted Items Folder in Outlook 2007?
When you are accessing your Bethel email on a Microsoft computer,
you will be using Outlook. By accessing your email
through Outlook, your different email folders will appear in the pane
on the left side of the window. Whenever you delete an email, it is
moved to the Deleted Items folder. This article explains how to empty
this folder.
How do I
Recover Deleted Items in Outlook 2007?
You may want to
recover items that have been deleted from your deleted items folder. You
should be able to recover items deleted up to three weeks ago.
Troubleshooting:
How Do I Determine My Mailbox Size in Outlook 2007?
Every email that you send and every attachment that you recieve,
increases the size of your mailbox. It is helpful to know how
much space you are using, as well as how that space is being used.
To determine the mailbox size as well as folder usage in
Outlook 2007, see the steps outlined in this article.
What do I do if my Outlook 2007 isn't syncing?
Outlook
may not be syncing if emails are not sending or receiving, or if a
calendar is unable to be accessed. This article is helpful if those
problems are occurring.
How to search for items in Outlook 2007
This article explains the various ways to search through Outlook folders and how to sort and narrow the search results using different criteria.
Calendar
Creating:
How Do I
Schedule and Manage Meetings in Outlook 2007?
Outlook allows
scheduling meetings and handling invites to attendees automatically. For
users on Exchange, it can also assist by showing availability and
providing an easy way to find an available time.
How do I schedule and in-person meeting in Outlook 2007?
This
article explains how to schedule an in-person meeting in Outlook 2007.
How do I set up or remove a reminder in Outlook 2007?
This
article explains how to change the settings on calendar reminders and
how to turn them off completely.
Editing:
How do I prevent meeting request replies in Outlook
2007?
This article shows how to turn off meeting request
responses. Turning off meeting request responses is useful when you are
sending a meeting request to a large number of people and do not need to
see the response of the people you have invited.
How do I make a meeting recurring in Outlook 2007?
This
article explains how to make a meeting occur daily, weekly, monthly, or
yearly.
How do I make changes to a meeting in Outlook 2007?
This
article explains how to make changes to a meeting (such as its subject,
time, and location) in Outlook 2007.
How Do I Track Reponses of a Meeting Request in Outlook 2007?
In Outlook 2007, you have the ability to monitor the status of attendees in an event by using the tracking form. This allows you to see a list of the individuals invited to the meeting, whether or not their attendance is manditory or optional, as well as if they have responded or not. Follow the steps in this article to utilize the tracking tool.
Sharing:
How Do I Add a shared calendar in Outlook 2007?
With Bethel's exchange accounts, Outlook users have the ability to share their calendar with other Outlook users also using the exchange server. The process of sharing a calendar is illustrated in the steps of this article.
Outlook Contacts & Address Book
Contacts:
How do I Create a Contact from an Email in Outlook 2007?
You
may want to create a contact directly from an email, without copying
and pasting an email address using Microsoft Outlook.
How do I make contacts the top directory for the Outlook
2007 Address Book?
How to change the default directory in
the Address book from The Global Address List to the Contacts folder.
How do I add contact folders I create to the Outlook 2007 Address Book?
In Outlook 2007 the Address Book lists your contacts and any other folders you have created in the Outlook Address Book. If there is a folder in your Outlook that you cannot find in the address book, it may be due to a permissions issue. This article will illustrate what the Address Book looks like and what to do if a folder you have created cannot be found.
Email Addresses:
How do I search for email addresses in Outlook 2007?
This
article contains information on where to find all Bethel email
addresses using Global Address List in Microsoft Outlook 2007.
How do I remove addresses from AutoComplete in Outlook
2007?
Sometimes an incorrect address becomes part of the
AutoComplete name list. This article explains how to delete an address
from that list.
Distribution List:
How Do I
Create or Modify a Distribution List in Outlook 2007?
You may
want to send to a group of people. If this is a group to whom you will
frequently send emails, you can save time by creating a distribution
list. In Outlook, this distribution list will save to the exchange
server and you can access it on any machine in either Outlook or OWA.
How Do I Share a Distribution List with another User in Outlook 2007?
Often
times users want to share distribution lists with one another. This
allows multiple users to email to a specified set of recipients without
having to re-create the distribution list manually.
Palm
Why am I unable to sync my Palm OS device with Outlook 2007.
Use this link if you are experiencing problems with your Palm OS device.