Most departments and offices will work with a conference and event services specialist to help manage their events. If you have an event or conference on the horizon, here is how you can start the planning process.
It's never too early to start the planning process for a conference or event. Most events take a minimum of 12-16 weeks to adequately plan. Anything less will greatly impact core functions of the event and we may not be able to provide all the services you initially desired. Please remember that good planning takes time.
The process associated with event planning will vary by audience but you can get started by following these 3 steps.
Every event has a primary stakeholder, someone who is responsible for and cares most about the success of the event. The stakeholder and event specialist will work along side each other to fully understand the stakeholder's vision and for input in the planning process.
There's a lot that goes into event planning and it's important to know who's responsible for what. So we've identified 17 possible functions or tasks that could be part of the planning process that are split into the following 3 buckets. The buckets help to break down who is responsible for what. The Planning Checklist (doc) offers a more detailed look at these 17 functions that you will work through with your event specialist.
As the stakeholder for your event you will:
Together the stakeholder and specialist will:
As professionals in event management we can take put in place the logistics needed per the stakeholders input: