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Position Overview - Welcome Week Coordinator

The Welcome Week Coordinator works for the Department of Campus Engagement, within the Office of Student Life at Bethel University and is a paid position. WW Coordinators support and serve undergraduate New Student Orientation by assisting in the development of Bethel’s new student community.

The basic job responsibilities of the WW Coordinator are to recruit, hire and train the WW staff, plan and organize all new student orientation activities, and work with other campus departments on the new student experience. We’re looking for team members who are passionate about service, enjoy people, innovation, creativity, are proactive, and dependable.

Essential Job Functions

  1. Hire WW staff, including seven Committee Heads and approximately 60 staff members.

  2. Participate in weekly team meetings.

    • Twice a month meet with the WW Committee Heads and supervisors.

    • Twice a month meet with supervisors for training and planning.

  3. Execute Spring (Jan 30- Feb 1, 2017) and Fall (August 14 (TBD - August 29, 2017) Orientation.

  4. Mandatory events (Leadership retreat: TBD, Staff retreat: TBD, Workday: TBD).

  5. Develop and Implement WW Staff Training

  6. Plan a monthly all staff activity (Feb, March, April, May), including staff reunion in September.

  7. Conduct Committee Head evaluations, spring and fall.

  8. Assist in hiring new WW Coordinators (Fall 2018).

  9. Maintain a lifestyle in the Bethel Covenant.

  10. Other Duties as Assigned.

General Requirements and Qualifications

  • Must be a Bethel student and have served on Welcome Week at least one year.

  • Must be available to begin work immediately.

  • Report for fall semester August 14 - 16, 2017 and be available through the first day of fall semester. Additionally, the WW Coordinator position ends when the position is filled for the following year.

  • Work 5 hours/week minimum - some weeks may be more

  • Minimum Cumulative GPA of 3.0

  • Self-initiating person, detail oriented, organized and able to work independently with minimal supervision. Strong team, interpersonal, and collaborative skills.

Compensation: Likely a $2000 stipend but may be hourly, TBD

Reports to: Associate Dean for Campus Engagement


Position Overview - Welcome Week Committee Head

Job Requirements


  • Current Sophomore or Junior status.

  • Must be a Bethel student Spring 2016 and Fall 2017

  • Minimum 2.5 GPA.

  • Must have served on WW staff for at least one year prior (negotiable for certain committees).

Necessary Character Traits

  • Must be actively seeking to follow Christ in a personal way.

  • Servant attitude for incoming students and WW staff members.

  • High Integrity.

  • Strong Character.

  • Desire to build a strong team.

  • Enduring Spirit.

  • Visionary.

  • Willingness to do behind-the scenes work.

Necessary Skills

  • Ability to manage multiple tasks.

  • Good in “up-front” situations.

  • Willingness to confront peers.

  • Must be organized!

  • Ability to manage time efficiently.

  • Ability to follow through on all tasks with little direction.

  • Willingness to make unpopular and difficult decisions.

Job Responsibilities


  • Lead a committee of 8-12 of your peers.

  • Attend orientation programming (Winter Welcome Week) for second semester transfer students (Report back Sunday of interim break, January 29, scheduled group interview day/possible retreat the first weekend in February 2017 or end of interim break)

  • Mandatory events (tentative schedule): WW Group Interview Day and Leadership retreat last part of interim break or 1st weekend Feb 2017, WW Staff Retreat: Sat. March 4, 2017, and WW Staff Workday April (29) Weekend 2017.

  • Fulfill all committee responsibilities (varies by committee)

  • Help develop and implement spring training for all WW staff

  • Create a sense of community within your committee and WW staff in general

Time Expectations

  • There will be a bi-weekly, 1 - 2 hour meeting with the WW Leadership Team (Coordinators, Committee Heads & Staff Advisor) upon hiring (more if necessary)

  • Plan to meet minimally once every 2 weeks with your committee (to start after the WW Staff Retreat).

  • Participation in the all day & overnight WW Leadership retreat February (1st weekend 2016)

  • Must attend Welcome Week Staff Retreat

  • It is necessary that you are able to report back to campus on Wednesday/Thursday August 16 or 17.

  • You can anticipate working 160 – 170 hours from August 17 – August 29.

  • There will be occasional weekly assignments that will take from 1-3 hours

This adds up to an average of 3-5 hours a week during spring semester. Knowing this before you apply is important!
Questions? Contact Miranda Powers, 651.635.8776, m-powers@bethel.edu