Course Program of Study Resolutions

You were sent to this page because it appears that not all of the courses you've registered for fulfill graduation requirements and your financial aid may be impacted as a result.

Course Program of Study Background Information

Taking courses that are not required to complete your program of study, which includes your officially declared major or minor, could result in you receiving less or no financial aid. Courses that do not fulfill graduation requirements cannot be counted toward your financial aid enrollment status, eligibility or cost of attendance.

For example, the financial aid offer for an undergraduate student enrolled in 12 credit hours, where only 9 credit hours apply to graduation requirements, will be based on 9 credits, but tuition charges will be based on 12 credits.

Remember, it is not essential that students always be enrolled full-time to receive financial aid. Sometimes it is more cost-effective to enroll with a part-time load and take only the courses that fulfill graduation requirements, rather than paying extra to take courses that will not satisfy graduation requirements.

You have five options for resolving this issue:

  1. You can adjust your registration. 
    1. Work with your academic advisor as needed to make sure you are meeting program requirements. Your financial aid counselor can help you weigh the financial aid implications of taking courses outside of your program of study (i.e. What if I had 9 credits toward my program of study vs what if I had 12 credits toward my program of study?).
    2. Keep in mind that students need a minimum of 12 credits to count towards graduation requirements in order to be at full-time financial aid enrollment status. In addition, in order to receive 100% of the Minnesota State Grant, students need a minimum of 15 credits to count toward graduation requirements.
    3. Course Program of Study evaluations are re-run each morning. If your registration adjustments are satisfactory, your CPoS Financial Aid checklist requirement will be removed the following morning.
  2. You can adjust your program of study (major(s), minor(s), concentration(s), and/or endorsement(s)) to reflect your current academic goals.
    1. To adjust your major(s), minor(s), or concentration(s): complete the Change of Major/Minor Advisor form.
    2. To adjust your endorsement(s), complete the appropriate form on the Registar's website..
    3. Course Program of Study evaluations are re-run each morning. If the courses are deemed to satisfactorily meet the graduation requirements for your new program of study, your CPoS Financial Aid checklist requirement will be removed the morning after the Registrar's Office processes the change to your academic record.
  3. You may submit a petition for a course substitution.
    1. If the course is not a default graduation requirement, but you plan to take the course as a substitution for a catalog degree requirement, you can submit a Course Substitution Petition for departmental review.
    2. If the department chair approves your petition, the Registrar's Office will notify you and adjust your degree evaluation.
    3. The CPoS evaluation will be re-run when the Registrar's Office processes the petition. You will be informed of the decision via email. If the petition is approved, you should notice an immediate change in the MyBethel Course Program of Study channel and your CPoS Financial Aid checklist requirement will be removed the following morning.
  4. You may submit a Course Program of Study (CPoS) petition for other scenarios:
    1. Degree Works may not account for your particular nuanced situation. Examples include:
      1. This course is a prerequisite for a course in my program of study.
      2. I am repeating a course by taking an equivalent course.
      3. I want to have credit by examination transfer work removed to make room for this elective.
      4. I am repeating a course to raise my major GPA to meet the GPA requirement.
      5. I am repeating a course to raise my overall GPA to meet the GPA requirement.
    2. For any of the above scenarios, or an individualized petition, you can submit a CPoS Petition Form.
    3. The Registrar's Office will review your petition and consult with the Financial Aid Office, as needed.
    4. You will be informed of the decision via email. If your petition is approved, you should notice an immediate change in the MyBethel Course Program of Study channel. If the approved petition brings you to a satisfactory level, your CPoS Financial Aid checklist will be removed the following morning.
  5. You may accept any financial aid impacts for your program of study and opt out of reminders to adjust your course registration for the given semester.
    1. This means you understand you will be charged tuition for all your courses (even those which do not satisfy graduation requirements), and your financial aid will be adjusted based only on courses which fulfill graduation requirements.
    2. To opt out of reminders to adjust your class registration, please complete this form.
    3. After completing the form, you should notice that the CPoS Financial Aid checklist requirement is resolved by the following morning.