Business Office

Policies - College of Adult & Professional Studies

Registration Hold

Registration for classes in succeeding courses is dependent on full payment of the previous expenses. A student whose account is in arrears will have a registration hold on their account and will not be permitted to register for subsequent courses.

Any student who pays an outstanding balance by check will have their registration dropped if the check is returned from the bank due to non-sufficient funds. The student will not be permitted to re-register until full payment is received. If repayment is made via check, the payment must be cleared through the bank before registration is granted. Be advised that students whose registrations have been dropped have no guarantee the same course(s) will be available when they re-register.

Transcript Hold

When full payment has not been received, a transcript hold is placed on the student account. A transcript hold will prevent an official transcript from being printed by the Office of the Registrar.

Financial Clearance for Graduation

A student will not be issued an official transcript or receive their diploma until all financial obligations have been met.

Financial Suspension

Bethel reserves the right to suspend a student from a program, course(s) if there is failure to provide full payment on the student account when due. Any student who is financially suspended during a semester will be withdrawn from their classes depending on the date of their suspension.

Finance Charges

A finance charge of 1% per month will be assessed on any charges more than 30 days past due.

Non-Sufficient Funds Fee

If payment is returned from the bank for non-sufficient funds, a $20 returned check fee will be assessed on the student account. Any student who has two checks returned due to non-sufficient funds will not be allowed to make future payment by personal check.

Past Due Accounts

A student who is not currently registered at Bethel and has an account balance more than 60 days past due, may be transferred to Educational Computer Systems, Inc. (ECSI). ECSI is a billing service that offers payment plans for students not currently registered at Bethel University. Accounts sent to ESCI are automatically reported to the National Credit Bureau. No student who has an account balance with ECSI will be considered for re-admittance. Official transcripts and diplomas will not be released until the balance has been paid in full.

In the event Bethel University has to incur any expense in collecting on a student account, the student agrees to pay all of Bethel's costs for collection. This includes, but not limited to, a collection agency fee and/or attorney's fees at the rate of 25-40 percent depending on the actions necessary to collect the debt.

Refund Schedule and Withdrawal Policy

After registration, changes made to a student’s schedule must be made in consultation with a Student Success Advisor (SSA) at the College of Adult and Professional Studies and Graduate School, or online through Self Service BANNER.  Please note that changes may affect financial aid status.  Before the beginning of course and during its first week, the student may drop the course and receive a full refund. After the first week of the course, the student may withdraw from the course and receive a partial refund, depending on when the request for withdrawal is made. Before the beginning of the course and until the Sunday after the first day of the course, the student may drop the course and receive a full refund. Beginning the Monday after the first day of the course, the student may withdraw from the course and receive a partial refund, depending on when the request for withdrawal is made. The first day of the course is always Monday, regardless of when or whether the course meets. This start date can be viewed in Self-Service Banner by going to Student > Registration > Student Detail Schedule.

If the request is made:

In the first week of the course...100% refund

In the second week of the course...50% refund

In the third week of the course...25% refund

After the third week of the course...no refund

On or before the Sunday after the first day of the course………………100% Refund
On or before the Sunday after the second day of the course…………...50% Refund
On or before the Sunday after the third day of the course……………….25% Refund
The week of the fourth day of the course and after……………………........No Refund

Whether the course has met in a given week or meets on a different day of the week than Monday shall not affect the refund schedule. Students are permitted to withdraw from a course until the end of the week (Sunday) in which 60% of the course has elapsed.

For specific withdrawal and refund dates, see the Drop & Withdrawal Refund Schedule

Excess Loan (Title IV) Funds

Federal financial aid regulations require Bethel University to issue a check to the student for the excess Title IV funds on the student account. Title IV funds that exceed the registered semester costs will be automatically sent to the student's mailing address within 14 days of the Business Office receiving the funds.

Child Development Center

Bethel reserves the right to transfer the credit balance from the student account to the Child Development Center account (“C” account) should the account fall behind on monthly payments.