Business Office

Policies - College of Arts & Sciences

Read through the policies we have outlined related to your student account. If you have questions, don't hesitate to contact us.

Student Health Insurance

Students enrolled in the College of Arts & Sciences are required to report that they have health insurance with a minimum of $50,000 coverage for each accident or sickness. Student health insurance can be through a family plan, an individual plan, or the accident and sickness plan that Bethel provides through Student Assurance Services. Student athletes are required to have health insurance that meets the NCAA requirement minimum of $90,000 for each accident or injury and does not exclude intercollegiate sports accidents or injuries.

Each year students must complete an online waiver form to meet this important requirement. Students either provide their current health insurance information, or they can select to purchase the plan through Student Assurance Services. The yearly premium will be posted on the student account, and is not refundable.

Students complete their waiver form through Blink > Banner icon > Student tab > Student Health > Insurance Waiver Form.

Find complete information about this requirement, including important reporting deadlines and current costs. Or you can contact Health Services at 651.635.8532 (800.255.8706, ext. 8532) or health-insurance@bethel.edu.

Finance Charges

A finance charge of 1% percent per month will be assessed on any charges more than 30 days past due.

Registration Hold

Registration for classes in succeeding terms is dependent on full payment of the previous term’s expenses. A student whose account is in arrears will have a registration hold on their account and will not be permitted to register for the subsequent term.

Any student who pays an outstanding balance by check will have their registration dropped (for future terms) if the check is returned from the bank due to non-sufficient funds. The student will not be permitted to re-register until full payment is received. If repayment is made via check, the payment must be cleared through the bank before registration is granted.

Any student in good standing on a payment plan (current on their monthly installments) will be allowed to register for future terms. If the student fails to pay their remaining monthly installments in full, their registration for future terms will be dropped.

Be advised that students whose registrations have been dropped have no guarantee the same course(s) will be available when they re-register.

Transcript Hold

When full payment has not been received, a transcript hold is placed on the student account. A transcript hold will prevent an official transcript from being printed by the Office of the Registrar.

Finance Clearance for Graduation

A student will not be issued an official transcript or receive their diploma until all financial obligations have been met.

Financial Suspension

Bethel reserves the right to suspend a student from a program, course(s), housing and meal plan if there is failure to provide full payment on the student account when due. Any student who is financially suspended during a semester will be withdrawn from their classes, removed from their meal plan, and required to move out of Bethel housing.

Past Due Accounts

A student who is not currently registered at Bethel, and has an account balance more than 60 days past due, may be transferred to Educational Computer Systems, Inc. (ECSI). ECSI is a billing service that offers payment plans for students not currently registered at Bethel University. Accounts sent to ECSI are automatically reported to the Credit Bureau. No student who has an account balance with ECSI will be considered for re-admittance. Official transcripts and diplomas will not be released until the balance has been paid in full.

In the event Bethel University has to incur any expense in collecting on a student account, the student agrees to pay all of Bethel's costs for collection. This includes, but not limited to, a collection agency fee and/or attorney's fees at the rate of 25-40 percent depending on the actions necessary to collect the debt.

Non-Sufficient Funds

If payment is returned from the bank for non-sufficient funds, a $20 returned check fee will be assessed on the student account. Any student (or parent/guardian) who has two checks returned due to non-sufficient funds will not be allowed to make future payment by personal check.

Enrollment Deposit

A one-time enrollment deposit of $300 is required of all students. The deposit allows students to register for each succeeding semester, provided all financial obligations have been met.

Enrollment deposits are not required of students admitted on a special basis, including but not limited to: Post-secondary Enrollment Options (PSEO) program students, summer school students, or consortium visitors.

Off-Campus Programs

Students participating in a Bethel-sponsored fall semester or spring semester off-campus program who maintain their status as Bethel students are considered full time for purposes of determining the cost of interim tuition. See the Office of Off-Campus Programs/International Studies for a list of Bethel-sponsored off-campus programs.

Summer School

Summer school information is available in the Office of Academic Affairs or the Office of the Registrar.

Refunds

Students who withdraw from classes during the term may be eligible for a refund. There are two types of refunds: billing refunds (tuition, room, meal plan, etc.) and financial aid refunds. A billing refund credits funds to the students' account, thereby decreasing the amount that is owed on the student account. A financial aid refund reduces the amount of financial aid available to pay the billing charges, thereby increasing the amount that is owed on the student account.

A student seeking to withdraw from all classes at Bethel must notify the Office of Student Life. The student will be provided with a packet of information regarding the withdrawal and stop-out processes and will be scheduled for a withdrawal/stop-out interview with one of the student life deans. Students are asked to read through all materials provided in the packet in advance of their interview with the dean.

Tuition and Housing Refund Schedules

Fall/Spring

Through the sixth business day 100%
Through Friday of the third week 75%
Through Friday of the fifth week 50%
Through Friday of the seventh week 25%
After Friday of the seventh week No refund

Interim

Through the second business day 100%
Through the fifth business day 75%
Through the eight business day 50%
Through the eleventh business day 25%
After the eleventh business day No refund
Summer Full Term (See summer housing contract agreement for refund policy and schedule)
Through the sixth business day
100%
Through Friday of the third week
75%
Through Friday of the fourth week
50%
Through Friday of the fifth week
25%
After Friday of the fifth week  
Summer Term A and Summer Term B
Through the second business day
100%
Through the fifth business day
75 %
Through the eighth business day
50%
Through the eleventh business day
25%
After the eleventh business day
No refund           

The Student Government fee, course fees, science lab fees, and nursing department fees (if applicable) are refunded in full through the 100% refund period. Thereafter, there is no refund of the fees.

Students who withdraw from Bethel or drop below full time status may incur additional tuition and housing costs for Interim. Please see the "Student Costs" section of the College of Arts & Sciences catalog or contact the Bethel Business Office for additional information.

Students with a meal plan who officially withdraw or choose to cancel their meal plan must notify the Office of Campus Services. A student may receive a prorated refund of their meal plan.

Child Development Center

Bethel reserves the right to transfer the credit balance from the student account to the Child Development Center account (“C” account) should the account fall behind on monthly payments.