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I-9 Form 

Federal law mandates that student employees complete an I-9 Form (Employment Eligibility Verification) within 3 days of starting work. To complete the I-9 Form, student employees must provide proof of their eligibility to work in the United States with original documents, no photocopies, from the list of acceptable documents.

Please send students to the Office of Human Resources to complete their I-9 Form.

Supervisors are responsible for ensuring that student employees have submitted a completed I-9 Form.

W-4 Form 

Student employees must complete the W-4 Form when they are first hired to work at Bethel. The completed W-4 Form (pdf) should be submitted to the Business Office.

Criminal Background Checks

Only student employees who work in dorms have to successfully complete a Criminal Background Check before they start working. The hired student must authorize the background check by completing the Authorization for Background Check Form, which will be emailed to the supervisor upon request. Email student-employment@bethel.edu to request an authorization form. Authorization forms completed and signed by the student should be delivered to the Human Resources Office for processing.

Family Educational Rights and Privacy Act (FERPA)

Due to the nature of your student workers' employment, you may require your student employees to sign a confidentiality agreement. In this statement, employees agree that they understand the requirements specified by FERPA and will maintain confidentiality of all education records for which they have access. The Family Educational Rights and Privacy Act (FERPA) is a federal law enacted that guarantees the confidentiality of a student's records. Students should view the complete FERPA policy before they sign the confidentiality form.

Supervisors, download a confidentiality form (pdf) and have your students complete and sign. You are responsible for keeping these forms.