Welcome to your new role as a supervisor at Bethel University! The Office of People and Culture desires to equip and support you in this important work that you are doing. This begins by meeting with the Office of People and Culture for an introduction about the ways you will work together. These categories include:

 

Employee Oversight

Job Descriptions

Each staff position has a job description that lists the position title, department, essential functions, supervisor responsibilities, job specifications and other applicable information. The university uses a standard format for staff job descriptions. The Office of People and Culture will work alongside of you when revising or creating a job description.

Employee Leave Approvals

Non-exempt employees are required to complete monthly timesheets and submit by the 19th calendar day of each month (4th and 19th for California employees). This also includes the necessary time for the supervisor to approve as verification of time worked before it is submitted to People and Culture each month.

Exempt employees are required to complete monthly leave reports and submit by the fourth calendar day of the following month (4th and 19th for California employees). Although your approval is not required, you are able to view leave balances.

How to Approve Timesheets/Leave Reports (pdf)

Budgeting

The first step is to work with your supervisor to determine what budgeting oversight and responsibilities are within your role. Then, if applicable, contact the Assistant Controller in the Business Office to assist with you with the budgeting process.

Purchase Orders

Purchasing Services will assist you with the purchasing process at Bethel. Your supervisor will be able to help you determine the funds available and the type of purchases that are within your area of oversight.

Centralized University Services

The university has key services that support and assist the work that we do together. Each department seeks to help you navigate their specialized functions through key resources.

Business Office employee resources will help you understand and manage business expenses, corporate credit cards, and office spending.

Conference and Event Services helps Bethel community members plan and execute excellent campus events. This includes utilizing the EMS (Event Management System) process to request and reserve spaces for meetings and events.

Facilities Management serves the community by providing spaces, facilities, work and service requests, and grounds that enhance the daily experience for students, faculty, and staff.

Information Technology Services (ITS) works in a variety of areas, from assisting customers at the Help Desk, to maintaining our website and supporting applications that Bethel uses every day.

Marketing and Communications promotes Bethel University through publications, advertising, websites, and feature stories both internally and externally. Access their services and resources at the start of your planning process.