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Position Overview - Welcome Week Coordinator

The Welcome Week Coordinator works for the Department of Campus Engagement, within the Office of Student Life at Bethel University and is a paid position. WW Coordinators support and serve undergraduate New Student Orientation by assisting in the development of Bethel’s new student community.

The basic job responsibilities of the WW Coordinator are to recruit, hire and train the WW staff, plan and organize all new student orientation activities, and work with other campus departments on the new student experience. We’re looking for team members who are passionate about service, enjoy people, innovation, creativity, are proactive, and dependable.

Essential Job Functions

  1. Hire WW staff, including seven Committee Heads and approximately 60 staff members.

  2. Participate in weekly team meetings.

    • Twice a month meet with the WW Committee Heads and supervisors.

    • Twice a month meet with supervisors for training and planning.

  3. Execute Spring (January 31-February 1, 2020) and Fall (August 26-30, 2020) Orientation.

  4. Mandatory event:

  • WW Leadership Retreat: February 8-9, 2020
  • Staff Retreat: March 7-8, 2020
  • Workday: Saturday, April 25, 2020
  • Student Leadership Retreat: TBD
  • WW Fall Training: August 21-26, 2020
  • Welcome Week: August 26-30, 2020

       5.Develop and implement WW staff training

       6. Plan a monthly all-staff activity (February, March, April, May), including staff reunion in September.

       7. Conduct Committee Head evaluations, spring, and fall.

       8. Assist in hiring new WW Coordinators (Fall 2021). 

       9. Maintain a lifestyle in the Bethel Covenant.

      10. Other Duties as Assigned.

General Requirements and Qualifications

  • Must be a Bethel student and have served on Welcome Week at least one year.

  • Must be available to begin work immediately.

  • Report for fall semester August 16, 2020, and be available through the first day of the fall semester. Additionally, the WW Coordinator position ends when the position is filled for the following year.

  • Work 5 hours/week minimum—some weeks may be more

  • Minimum Cumulative GPA of 2.5

  • Self-initiating person, detail-oriented, organized, and able to work independently with minimal supervision. Strong team, interpersonal, and collaborative skills.

Compensation: $2,000 Stipend

Reports to: Associate Dean for Campus Engagement

Position Overview - Welcome Week Committee Head

Job Requirements

Pre-Requisites

  • Current Sophomore or Junior status.

  • Must be a Bethel student in spring 2019 and fall 2020

  • Minimum 2.5 GPA.

  • Must have served on WW staff for at least one year prior (negotiable for certain committees).

Necessary Character Traits

  • Must be actively seeking to follow Christ in a personal way.

  • Servant attitude for incoming students and WW staff members.

  • High Integrity.

  • Strong Character.

  • Desire to build a strong team.

  • Enduring Spirit.

  • Visionary.

  • Willingness to do behind-the-scenes work.

Necessary Skills

  • Ability to manage multiple tasks.

  • Good in “up-front” situations.

  • Willingness to confront peers.

  • Must be organized.

  • Ability to manage time efficiently.

  • Ability to follow through on all tasks with little direction.

  • Willingness to make unpopular and difficult decisions.

Job Responsibilities

Duties

  • Lead a committee of 8-12 of your peers.

  • Assist with orientation programming (Winter Welcome Week) for second-semester transfer students, January 31-February 1, 2020.

  • Mandatory events:

    • WW Leadership Retreat: February 8-9, 2020
    • Staff Retreat: March 7-8, 2020
    • Workday: Saturday, April 25, 2020
    • (Tentative) Student Leadership Retreat: TBD
    • WW Fall Training: August 21-26, 2020
    • Welcome Week: August 26-30, 2020
  • Fulfill all committee responsibilities (varies by committee).

  • Help develop and implement spring training for all WW staff.

  • Create a sense of community within your committee and WW staff in general.

Time Expectations

  • There will be a bi-weekly, 1-2 hour meeting with the WW Leadership Team (Coordinators, Committee Heads & Staff Advisor) upon hiring (more if necessary).

  • Plan to meet minimally once every 2 weeks with your committee (to start after the WW Staff Retreat).

  • Participation in the all-day and overnight WW Leadership retreat in February.

  • Must attend Welcome Week Staff Retreat.

  • You can anticipate working 160-170 hours from August 21–30, 2020.

  • There will be occasional weekly assignments that will take from 1-3 hours.

This adds up to an average of 3-5 hours a week during spring semester. Knowing this before you apply is important!
Questions? Contact Anna Mogard, 651.635.8691, anna-mogard@bethel.edu